Tools for your Virtual Assistance Business on a Budget

I started my virtual assistance business with a crapton of debt- but I knew that you can't run an online business on "free" things alone. Looking back over the past year, here at the top tools that I recommend for your virtual assistance business, on a budget.

The important thing to remember is that you don't need everything in the beginning.

You don't need to buy that fancy LeadPages of Clickfunnels that everyone is talking about.

You don't need to invest in a designer right away or even a branding board.

You just need the very basics for your virtual assistance business on a budget.


Yes, you can use Wix or Weebly or or Blogger - yes, but hear me out on the Squarespace.

I picked Squarespace because I didn't know what I was going to do with my website.

I needed something affordable, functional, and beautiful.

I used to use Wordpress for a previous business and I spent SO MUCH MONEY buying themes because none of them were a good fit.

Squarespace keeps it simple. 

Also, it's super easy to use to you save so much time.

Squarespace is about $12/month. 

If you need a behind-the-scenes look at how Squarespace functions, definitely check out Megan Minns' free course on Squarespace by clicking here

A .com name

You need a professional domain name. isn't going to cut it because it shows that you haven't made the commitment to your business.

And when every other virtual assistant already invested in a .com name but you didn't (because of fear? money? what is it?) it makes it hard to stand out.

If you Google the words, "99 cent domain GoDaddy," you can get your .com website for a whopping 99 CENTS for the first year. 

Get that .com name to build your virtual assistance business on a budget.

G Suite

Now that you have your .com name you need an e-mail address linked to your domain.

It just looks so much better than a regular @gmail or @hotmail e-mail address.

Also, you get Google Drive with the G Suite account, where you can store everything you need for your virtual assistance business.

You can put all your discovery call notes in there and any files your clients send you.

It really makes everything super neat and easy to work with.

Click here to get G Suite for 20% off.


You probably need to video chat with your client, sometime.

Zoom is a great, free alternative to Skype or Google Hangouts.

You get your own free, dedicated room and for one on one calls, there's no limit to how long your calls are. 


I love this scheduling system because it does so much:

  • Syncs to my calendar so I can block off time on my phone
  • E-mails reminders automatically
  • Allows clients to self-schedule calls
  • Allows clients to self-reschedule or cancel
  • Automatically checks time zones

Having a scheduling system makes it so much easier for potential clients to book a call with you because you don't have to play e-mail tag trying to get them to respond.

You simple keep the scheduler on your website and you're all set. 

Bonus: it integrates with Squarespace!

Click here to use AcuityScheduling for free!

And Co

Now you're going to need to send contracts and invoices to your clients.

And Co is the perfect app to do this because it generates your contracts for your and you can create recurring invoices for your clients to bill them monthly.

Plus, the app is absolutely gorgeous and can be used on your phone.

It's free for up to 3 active clients but the upgraded version is only $9/month.

You can even do all your bookkeeping in And Co.

Click here to try And Co for free


As a virtual assistant, you're probably going to need some really sensitive information.

A lot of clients are going to use an app called LastPass.

They can send you information, like passwords, using LastPass, and the info will never need to be revealed.

It's an extension on Chrome that just autofills the information for you. 

Final thoughts

I think these are the bare minimum, most basic tools you would need to run a virtual assistance business on a budget in 2017. You'd probably be looking at $35/month if you are using the free versions of most of them, which isn't a terrible investment if you charge $35/hour!

Did I miss any tools that you've loved?

Let me know in the comments below.

Disclaimer: This post contains affiliate links which means that if you make a purchase through me, I may receive compensation at no extra cost to you. I have to 110% love the service or product before it ends up on this website.